The free deduction scan

What to send

One deduction export per retailer, as the portal gives it to you (Excel or CSV). Reply to any of our emails with the file attached, or use the contact page. Files over 25 MB: ask and we send a secure upload link. The export holds deduction lines only, not pricing or cost data.

Target: Partners Online

Payments → Deductions → set the date range to the maximum (Partners Online allows 18 months) → Export. The file is the "Deductions Report" with a summary block and a Deduction Details table (Document ID, Description, Document Date, Payment, Amount).

Walmart: Retail Link / APDP

Accounts Payable Dispute Portal → Deductions → date range 24 months → Export. If your team uses HighRadius for OTIF and SQEP, send that export too; those codes carry 90-day windows.

Not sure where the button is? Book the 20-minute call and we walk through it on a screen-share; the export is usually done before the call ends.

What you get back

Dollars deducted over the period, by retailer and by deduction family.
Dollars still inside a window, and what has already expired and is gone.
A validity rating for every line: dispute high, dispute medium, needs backup first, dispute low, likely valid; with the evidence each one needs.
Weighted recoverable dollars and an expected recovery at a conservative 70% approval rate, with our 25% fee shown next to it.
The first filings: the items we would file in the first week, ranked by dollars, validity and days left.
Patterns worth a look: the same vendor-income ID drawn repeatedly, single lines over $10k, a season where every chargeback lands.

The report is one page, written so a CFO can read it in two minutes and forward it to the controller. See the sample.

How we rate a line

Rating	Typical codes	What it means
Dispute: high	Walmart 22, 25, 30; Target A030 carton shortage	The evidence usually exists (POD with DC stamp, carrier-signed BOL, both invoices) and the code wins often. Filed first.
Dispute: medium	Signed-short and concealed shortage, damage, pricing, compliance inside 90 days	Winnable with the right document; outcome depends on what your records show.
Needs backup first	Walmart 10 and 87, Target A176 auto chargebacks, PRGX / 90V audits	The retailer has not said what the deduction is for. We request the backup, then file it as the claim it turns out to be.
Dispute: low	SL&C shortage, substitutions, returns, freight	Rarely overturned; filed only when the evidence is unusually strong.
Likely valid	Agreed allowances, vendor income (TVI), defective returns, packaging fines	Not disputable on the export. We flag repeated draws and large single lines for a contract check.

After the report

If the open dollars are worth it, the next steps are a two-page agreement, a read-and-dispute login in each portal and the proof-of-delivery folder for the first filings. Filing starts the day access lands, soonest deadlines first. If the open dollars are small, we say so; you keep the report and nothing is owed.